Why Us? Why Outsource to the EPC Meeting Consulting Team?

Our meeting consultants can act in a supporting role for your team or as the lead planner for your event.  This is up to you and what your need!  Event Planning Concepts Meeting Consultants …

  • Are more cost effective than having a dedicated planner in the office (no 401k, office space, technology equipment or benefits needed!). EPC also offers a team of professionals behind the scenes working with the EPC program lead.

  • Complement your staff’s efforts and maximizing staff resources, relieving you from the minutia and giving you more time to focus on core organizational goals

  • Provide expertise in highly specialized areas including budgeting, contract negotiations, marketing and promotion, exhibit and sponsorship sales and management, speaker management and more!

  • Bring fresh ideas and offer new perspectives and provide intelligent, thoughtful strategies

  • Pass along savings to you through hotel rebates and commissions and discounts received from our strong relationships and aggregate buying power with local and national vendors

  • Stay abreast of the latest trends and use the latest technology

  • Problem solve at a moment’s notice and handle the behind-the-scenes work

  • Exude a friendly, calm, and down-to-earth demeanor throughout the entire process

Our Event Planning Concepts consultants are senior-level, certified meeting professionals (CMPs) who have the knowledge, experience and expertise to plan and manage your most complex events! Event Planning Concepts was founded based on the premise of providing unparalleled event planning services with the ultimate goal of exceeding all client expectations.  At Event Planning Concepts we deliver turnkey event, meeting, conference and tradeshow services to our clients. 

We have assembled a dedicated team of industry experts that have produced events from 10 people to 10,000 people and from the east coast to the west coast and all around the world!  Our knowledge, experience, buying power and negotiating skills benefit our clients no matter the size or the location of the event. We have developed strong partnerships with the hotel, transportation, audio visual, decorator, electrical, production and other industry suppliers that are integral to the success of each event that we produce.  Our clients benefit from the continuity of having a single point of contact for everyone working on the logistics of their events.


What Consulting does EPC Provide to Our Clients?

We listen to you and assess your requirements realistically, while working with you to fine-tune your meeting in order to make sure that all financial and programming objectives are delivered.  We create unique programs and execute successful events, while representing your organization as an extension of your staff. In addition to our full scope of services, Event Planning Concepts can...

  • Help define the objectives of your meeting

  • Provide professional experience for additional tasks that require immediate attention as the time of the event nears

  • Augment current staff in a dynamic manner that allows for staff to concentrate on core job functions

  • Find and contract professional speakers and entertainment

  • Plan networking events at on-site or off-site specialty venues, golf tournaments, spouse programs and more!

  • Provide complete impact overview of your event in order to leverage event’s worth in future negotiations

  • Utilize aggregate purchasing power to negotiate venue and vendor contracts in your favor


How Much does It Cost To Hire an EPC Meeting Consultant?

We bill for our services on an hourly, flat fee per project, or on a monthly or annual retainer. You will find that EPC consultants save you money because we know how to accomplish the tasks at hand more efficiently, economically and in a shorter amount of time, resulting in a better managed meeting and more ROI for you and your organization.  In addition, we pass along all cost savings to you through aggregate buying power and intelligent negotiating with the hotels and vendors that we have longstanding relationships with.  Rebates and commissions are also given directly to you – we work for YOU, not the hotel or vendor.  Rebates and commissions can add up to tens of thousands of dollars, if negotiated and managed properly by an EPC staff member, and can also easily pay for our services!

Event Planning Concepts

2201 Cooperative Way

Suite #600

Herndon, VA 20171

Office: 703.635.7997

Fax: 703.563.9187

© 2019 Event Planning Concepts

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