We are an extension of your team. 
We provide an inclusive solution for event planning services so that our clients can focus on the strategic objectives of their business, causes, missions and organizational goals.
Our clients benefit from the continuity of having a single point of contact for their event, yet the support of our entire team working to ensure every detail is executed flawlessly.
What is a Meeting Consultant?

A meeting consultant is a professional who is hired by a client on a contractual basis (for a specific project, assignment or complete event) to plan a meeting, conference, convention, or special event. Meeting consultants offer a wide variety of specialized services including contract negotiations, site selections, exhibit and sponsorship sales, speaker management, marketing and complete logistic management. EPC meeting consultants are experienced in maximizing your return on investment!

What makes us special?

What is the secret to a successful event?  We LISTEN to our clients, we ANALYZE the full scope of the project and we BUILD a plan for each event that we work on.  It is very rare that an event is at the very beginning of the event life-cycle when we begin working with a new client.  This means that every piece of the event must be carefully analyzed.    Legacy contracts need to be reviewed, relationships must be maintained with current staff and suppliers, the logistics, marketing and sales plans need to be reviewed to make sure that they are on pace, all of the history of the event needs to be reviewed, trends need to be identified and the complete event specification guide must be pulled together.  These processes along with others must take place for a seamless transition and optimization of resources.  EPC has a distinctive approach to the transition of an event that allows us to successfully execute an event whether we have 30 days or 12 months to prepare.   At Event Planning Concepts we listen to our clients and we build each client their own or enhance their current business model for sustained success with their events.

We assign a senior team leader to each client along with an internal team of support staff to help produce each event that we work on.  Having a single lead person for each client facilitates clear lines of communications and assists us in serving our clients.  The team that is assigned to a client becomes an extension of their staff and is often thought to be part of their staff to individuals outside of their organization.   This is what we do at Event Planning Concepts.  We execute a seamless transition, build a unified team with our clients and produce flawless events.  In this marketplace ROI must be quantified for each of our client’s events and we develop long term partnerships with our clients to fulfill this objective.

Upcoming Events
Trends & Planning

Record Attendance for AfterSchool Professionals in NYC!

Thank you for joining us and 2,000 members of our community at the New York Hilton Midtown for four days of networking, learning and inspiration: special events, workshops, daily keynotes and an interactive Learning Expo all designed to meet the needs of the developing professionals and emerging and current leaders of afterschool. So many came to NAA convention and left saying, "I've found my people!"

Reimagining Education in Las Vegas

The National Charter Schools Conference is the premier conference for current and aspiring charter school leaders. This conference is about being part of a movement, learning from the best in the field, and learning from each other. Meeting peers that struggle with the same issues you do—or have solutions to offer you—is an incredible learning experience.

By the numbers: At the 2018 conference, we had more than 4,500 attendees. We hosted 130 breakout sessions, 10 charter talks, two networking lounges, three general sessions, and one awesome Austin style Welcome Reception! 

We seek to make NCSC an incredible learning experience, but also a heck of a lot of fun. We balance intense learning opportunities with networking, and we work to bring the best of our location to you.

Orlando Welcomes New Tech Network!

This event is high-energy and high-yield for this group of educators from across the nation. Over four days EPC has planned over 30 break-outs, 8 concurrent sessions and intensive general sessions. We look forward to a great event with a great client!

UnboundEd! Sees no Bounds

By bringing together over 30 breakouts, 2 major plenaries, targeted printing projects, and many unique learning tools, these five days will be a huge success for our clients and guests! 

42nd Annual AAMD heads to Indy!

All revved up and planning for an awesome meeting in Indianapolis. This medical industry client's event stretches over nine days and features unique computer trainings, hands-on exhibits, concurrent sessions and upscale receptions. This group will top off the week with a planned night out to Victory Field!

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© 2019 Event Planning Concepts

Event Planning Concepts

2201 Cooperative Way

Suite #600

Herndon, VA 20171

Office: 703.635.7997

Fax: 703.563.9187

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Proud Member of:
NAPCS Exhibit Hall

Exhibit Hall Management Music City Center Nashville, TN